Using Preprinted Labels for Goods In

Preprinted labels let you generate item labels in advance, before goods have actually been received. This is useful in high-volume warehouses where you want labels ready and waiting, so receiving is as fast as possible.

How It Works

Instead of printing a label each time you receive an item, you print a batch of labels ahead of time. Each label has a unique QR code. When the delivery arrives, your warehouse team scans a preprinted label while receiving — the system links that label's QR code to the new stock item, skipping the need to print on the spot.

Generating Preprinted Labels

1. Open the Goods In order.
2. Find the product line you want to generate labels for.
3. Click the Preprinted Labels button on the line.
4. Configure how many labels you need and confirm.
5. The labels will be sent to your site's default printer (or downloaded as a PDF if automated printing isn't set up).

Using Preprinted Labels When Receiving

When receiving items (either on the web platform or the mobile app):

1. Start the receive process as normal.
2. Scan the preprinted label's QR code — on the mobile app this is done with the device camera; on the web platform you can enter the label code manually.
3. The system will match the scanned label to the product line, assign its QR code to the new stock item, and skip auto-printing since the label already exists.

What Happens to Unused Labels

When a Goods In order is completed, any preprinted labels that weren't used are automatically removed. This keeps things tidy and prevents orphaned labels from cluttering the system.

Tips

• Preprinted labels are most useful when you have large deliveries and want to speed up the receiving process.
• Each preprinted label is tied to a specific product line, so make sure you generate labels for the right lines.
• If you're not sure how many items will arrive, it's fine to generate more labels than needed — unused ones are cleaned up on completion.