Creating a Goods Out Order

Introduction

A Goods Out order is used to ship stock from your warehouse to a customer. This guide walks you through creating a new outbound order, adding the products to be shipped, and setting up delivery details.

Finding Goods Out Orders

To access Goods Out orders, go to Menu → Movements → Goods Out. This opens the Goods Out order list where you can search, filter, and create new orders.

Creating a New Order

From the Goods Out list, click the Create New button.
A form will open with the following sections:

Order Details (left side)

Site — If your company has multiple warehouse sites, select the site this order will ship from. If you only have one site, this is selected automatically.
Customer — Start typing to search for the customer this shipment is for. This is required.
Reference — Enter the customer's purchase order number or any reference for this shipment.
Destination/Address — Enter the delivery address. This may differ from the customer's default address.
Expected Date — The date you expect to dispatch this order. Defaults to the next working day.
Notes — Any additional information about this order. These are visible to warehouse operators on the mobile app.

Products (right side)

Click Add Outbound Product to add items to the order.
In the product picker, select the stock product and enter the quantity required (in inner units).
You can also enter a batch reference if the customer requires stock from a specific batch.
Repeat for each product line needed.
At least one product must be added before the order can be saved.

Remember: quantities are entered in inner units. If you are shipping 5 boxes that each contain 10 items, and the inner quantity is 10, you would enter 50.

Booking Details (optional, collapsible section)

If you already know the collection/delivery details, you can fill these in now or add them later:

Haulier — The transport company collecting the goods.
Registration — The vehicle registration number.
Driver — The driver's name.
ETA — Expected time of arrival for collection.

Once all details are entered, click Save to create the order.

What Happens Next

Your new order is created with a status of Pending. The order number will be in the format GO-XXXXX (e.g., GO-12345).

From here, the next step is to allocate stock to the order — picking the specific items from your warehouse that will fulfil this shipment. See Allocating Stock to a Goods Out Order for details.

Quick Tips

You can also create a Goods Out order using the Quick Create shortcut from any screen.
The order reference field is searchable from the Goods Out list, so using consistent references makes orders easy to find.
Booking details can be updated at any time before the order is completed.