Managing Office Staff and Absences (TransMaS Plus)

With Plus enabled, you can now manage Office Staff absences in the system, alongside driver absences. You begin by adding your office team members in the Office Staff settings menu.

How to Add Office Staff

1. Navigate to Settings.
2. Under General Settings, select Office Staff.
3. To add a new staff member, click Create New in the upper right corner.
4. Required Fields: Fill in the Name and Start Date.
5. Personnel Details & Manager Assignment: Under this section, you can assign a user as a Manager for the staff member.
6. Office staff can be assigned a shift pattern like drivers.
7. Add Holiday Allowance for the current and next year. This is used by the absence system when calculating remaining available leave.

How to Modify Office Staff Details

1. Navigate to the Office Staff list (Settings > Office Staff).
2. Click the View icon at the end of the line.
3. Make the necessary changes and click update to save.

Setting Annual Holiday Allowance

Similar to drivers, office staff must have their annual allowance set to ensure correct remaining leave calculations.

1. While viewing the staff member's profile (from the Office Staff list), navigate to the Holidays tab.
2. Set the annual allotment by filling in the Days, Brought Forward, and Paid totals for the current and next year.
3. Click Update to save the changes.

Viewing and Filtering Absences

The existing absence views are now multi-staff-type to include office personnel:

• Absence Calendar: The monthly calendar view now includes a drop-down menu in the top right, allowing you to filter the staff displayed to All Staff (Default view), Drivers Only, or Office Staff Only.

• Summary Screen: In addition to the existing Driver Summary screen, you now have a dedicated Office Summary screen for a quick, annual overview of staff absence data.

Adding an Absence for Office Staff

The process for adding an office staff absence is almost identical to adding one for a driver (via the Create button > Absence or Absences > Add Absence button).

1. When the pop-up window appears, you must select Office Staff under the Staff Type field.
2. Complete the remaining fields (Dates, Absence Reason, etc.).

Approval Process: Depending on your user permissions, the absence may be approved automatically or may require approval by a different user. For full details on the required steps, please see the Absence Approvals article.